Stop managing your vending business in Excel.

FillRun gives you warehouse stock, operator purchase runs, purchase tracking, and true profit per machine — everything Nayax doesn't cover, in one place.

Card required, nothing charged until the trial ends. Set up in under 10 minutes.

TODAY
Stock to sale
Warehouse stock
1,284
units on hand
Low stock
13
products need ordering
Route today
4
machines scheduled
Machine stock
Live view
Melbourne Central
Ready
92%
Richmond Gym
Needs stock
41%
Southbank Office
Queued
68%
Reorder queue
Pepsi Max 600ml2 left
Protein Bar Choc3 left
Spring Water4 left
Estimated profit
$742
+18% this week

Used daily by vending operators in Australia  ·  Built by an operator, for operators  ·  Works alongside Nayax — not instead of it

Nayax tells you what sold. It doesn't tell you what it cost.

Excel wasn't built for this
Tracking warehouse stock, purchases, operator refills, and adjustments across multiple machines in a spreadsheet breaks the moment you have more than two machines and one operator.
You don't know your real profit
Revenue from Nayax minus a rough COGS estimate isn't profit. Until you track every purchase, every refill, and every adjustment, you're guessing.
Operator coordination shouldn't run on WhatsApp
Trip sheets, returns, staff consumption, pick lists — when this lives in text messages, things get missed. Stock goes negative. You find out too late.

FillRun fills the gap between your warehouse and your machines.

From the moment stock enters your warehouse to the moment profit hits your account — FillRun tracks every step.

Warehouse Stock
Track exactly what's in your warehouse at all times. Every purchase in, every refill out, every adjustment recorded. No guessing.
Operator Purchase Runs
Your operator logs every fill run from their phone. Pick lists, quantities loaded, returns, staff consumption — all recorded, all visible to you.
Purchase Management
Log stock received from suppliers. Track unit costs. Get reorder alerts before you run out. Know exactly what you've spent.
True Profit Per Machine
Revenue from Nayax, costs from FillRun. Finally see which machines are actually making money — and which ones aren't.
Reorder Intelligence
Automatic reorder alerts when stock drops below your target level. A purchaser-friendly order sheet ready to send to your supplier.
Works With Nayax
FillRun doesn't replace Nayax. It sits alongside it. Import your Nayax sales data via CSV, or let FillRun sync automatically on the Fleet plan.

Up and running in three steps.

1
Add your products and opening stock
Import your product list or add products manually. Enter your opening warehouse stock. Takes less than 10 minutes.
2
Record purchases and refills as they happen
Every time stock arrives, log it. Every time your operator does a run, they log it. FillRun calculates your warehouse stock automatically.
3
See your real numbers
Dashboard shows current stock, reorder alerts, and profit per machine. Make decisions based on facts, not estimates.

Simple pricing. No lock-in. Cancel anytime.

Every plan includes a 14-day free trial. Card required, nothing charged until the trial ends.

SOLO
$24.99/month
For owner-operators running everything themselves
Best for: Up to 3 machines, 1 user
  • Up to 3 machines, 1 user
  • Warehouse stock tracking
  • Purchase + supplier management
  • Reorder alerts + reorder report

Running this with anyone else yet? Operator lets you bring them onto the platform.

Start free trial
Most popular
OPERATOR
$49.99/month
For solo owners ready to scale — or owners with an operator on board.
Best for: Up to 8 machines, 3 users
Everything in Solo, plus:
  • Up to 8 machines, 3 users
  • Invite team members & assign roles
  • Operator purchase runs
  • Return logging
Start free trial
FLEET
$79.99/month
For serious operators scaling beyond one route
Best for: Unlimited machines, up to 10 users
Everything in Operator, plus:
  • Unlimited machines, 10 users
  • Priority support
  • First access to the advanced roadmap as it ships
Coming soon: Automated Nayax sync · Sales analytics dashboard · Machine performance dashboard · Price optimisation insights · Product mix recommendations · Cross-machine comparison · True profit per machine
Start free trial

All plans available annually — 2 months free.
Solo: $290/yr · Operator: $590/yr · Fleet: $990/yr

Built from a real vending operation.

“
I was running 8 machines across Melbourne, coordinating my operator on WhatsApp and tracking warehouse stock in Excel. Every week something was wrong — either stock was missing, a reorder was missed, or I had no idea what the actual profit was. I built FillRun to fix that for myself. Then I realised every Nayax operator had the same problem.

— K, FillRun founder and vending operator, Melbourne

Common questions.

Your vending business deserves better than Excel.

Join operators who track stock, manage runs, and see real profit — without the spreadsheet chaos.

Start your free 14-day trial

Card required, nothing charged until trial ends · Cancel anytime · Set up in 10 minutes